Review the main characteristics of the selected standards: these Quick-Scan reports may be saved in PDF and their respective webpage's URL may be used for referencing in other web platforms.

Standards

  • Product / service:
  • Producing country:
  • Destination market:
 
 
Short descriptionSedex is a not for profit membership organisation dedicated to driving improvements in ethical and responsible business practices in global supply chains. Sedex was founded by a group of UK retailers in 2004 with two main goals: to ease the burden on suppliers facing multiple audits, questionnaires and certifications, and to drive improvements in the ethical performance of global supply chains. As the largest collaborative platform for sharing ethical supply chain data, Sedex is an effective supply chain management solution, helping companies to reduce risk, protect company reputation and improve supply chain practices.
Facts and Figures*More than 36,000 Sedex members from over 25 industry sectors located in more than 150 countries *Sedex offers 3 different types of membership (A, AB and B), reflecting the different types of functionality available in the Sedex system. *3 different account types available for auditors
Key featuresThrough a secure online platform, Sedex members can share and manage information related to Labour Standards, Health & Safety, The Environment and Business Ethics. Members also have access to a range of resources and reports, including industry specific questionnaires and market leading risk analysis tools, developed with global risk experts Maplecroft. Additional support *Training: We offer a variety of training sessions to help members to use the Sedex system to its full potential. *Code of Conduct Acceptance Programme: This programme will helps companies to effectively communicate their code of conduct to their suppliers and accurately track supplier responses. *Supplier Pre-Screening: The Sedex Pre-Screening Service can help companies determine which suppliers should be included in an initial supplier engagement programme, allowing them to effectively focus their efforts and prioritise resources. *Supplier Engagement: Our team of Sedex system experts can encourage and support your suppliers to join Sedex; grant access to you in the Sedex system; and complete the Self Assessment Questionnaire. *Risk Assessment: This tool helps companies manage supply chain data at a more sophisticated level, by offering enhanced risk mapping, benchmarking and reporting functionality. *Audit Management: Service to support sites throughout the whole audit process – from booking the audit, to uploading and submitting corrective actions – helping you to keep your audit programme on track. *Customised reporting: The Sedex Data Services team can provide companies with in-depth, analytical reports that highlight trends, alert to potential risks and help to prioritise resources. *Drive best practice auditing: The Sedex Members Ethical Trade Audit (SMETA) Best Practice Guidance has been developed by the Sedex Associate Auditor Group (AAG), through multi- stakeholder consultation, to provide a best practice reference framework for social auditing and reporting. It draws from practices defined by Sedex members. *Publications: Useful publications, films and reports including Sedex Briefings, the Supplier Workbook and resources from other sustainability and CSR organisations.
Product specific / Process specific / Service Specific / GenericGeneric
Last up-date in Standards MapSeptember 2014
Address5th Floor 24 Southwark Bridge Road London, SE1 9HF
Telephone+44 (0)20 7902 2320
E-mailhelpdesk@sedexglobal.com
Websitewww.sedexglobal.com
Description of geographic scopeSedex members are currently originating from 150+ countries. However, SMETA is also available to non-members and may be used in any country worldwide.
Source of informationhttp://www.sedexglobal.com/about-sedex/members/
Region - AfricaAlgeria,Angola,Botswana,Burkina Faso,Cameroon,Central African Republic,Congo,Côte d'Ivoire,Democratic Republic of the Congo,Egypt,Ethiopia,Gabon,Gambia,Ghana,Guinea,Kenya,Lesotho,Madagascar,Malawi,Mali,Mauritius,Morocco,Mozambique,Namibia,Nigeria,Rwanda,Senegal,Seychelles,South Africa,Sudan,Swaziland,Togo,Tunisia,Uganda,United Republic of Tanzania,Zambia,Zimbabwe
Region - AsiaBahrain,Bangladesh,Bhutan,Brunei Darussalam,Cambodia,China,Democratic People's Republic of Korea,Hong Kong China,India,Indonesia,Iran (Islamic Republic of),Israel,Japan,Jordan,Kazakhstan,Kuwait,Lao People's Democratic Republic,Lebanon,Malaysia,Maldives,Mongolia,Myanmar,Nepal,Oman,Pakistan,Palestine,Philippines,Qatar,Republic of Korea,Saudi Arabia,Singapore,Sri Lanka,Syrian Arab Republic,Thailand,Timor-Leste,Turkey,Turkmenistan,United Arab Emirates,Uzbekistan,Viet Nam
Region - EuropeAlbania,Andorra,Austria,Belarus,Belgium,Bosnia and Herzegovina,Bulgaria,Croatia,Cyprus,Czech Republic,Denmark,Estonia,Finland,France,Georgia,Germany,Greece,Hungary,Iceland,Ireland,Italy,Latvia,Lithuania,Luxembourg,Malta,Netherlands,Norway,Poland,Portugal,Republic of Moldova,Romania,Russian Federation,Serbia and Montenegro,Slovakia,Slovenia,Spain,Sweden,Switzerland,The former Yugoslav Republic of Macedonia,Ukraine,United Kingdom
Region - Central AmericaAntigua and Barbuda,Bahamas,Barbados,Belize,Costa Rica,Dominican Republic,El Salvador,Guatemala,Haiti,Honduras,Jamaica,Nicaragua,Panama,St. Lucia,Trinidad and Tobago
Region - North AmericaCanada,Mexico,United States of America
Region - South AmericaArgentina,Bolivia,Brazil,Chile,Colombia,Ecuador,Guyana,Paraguay,Peru,Suriname,Uruguay,Venezuela
Region - AustralasiaAustralia,Fiji,Micronesia (Federated States of),New Caledonia,New Zealand,Papua New Guinea,Samoa,Solomon Islands,Vanuatu
Step 1Upon completion of the registration form suppliers will be sent an email containing log-in details and payment information.
Étape 2Membership Payment: Before suppliers can start using their Sedex account they need to pay their membership fee.
Step 3Set up company account, including adding users and adding additional sites of employment (physical sites where goods are grown, manufactured or assembled or, in the case of services, physical sites where there is a workforce) if applicable.
Step 4Linking: Set up trading relationship (link) with your customers on the system. Data can only be shared with companies who are in a supply chain relationship. Owners of a site must explicitly grant access to member companies within their supply chain.
Step 5Set access rights: Set access rights for your customer to view your site information. Data can only be shared with companies who are in a supply chain relationship. Owners of a site must explicitly grant access to member companies within their supply chain.
Step 6Complete SAQ: An SAQ needs to be completed for each site of employment.
Step 7Uploading the Audit: (Supplier Site or Auditor): It is not a requirement of Sedex membership that companies need to have an audit. However, the Sedex system allows audits to be shared with other Sedex members. Audits can be commissioned by the site or the customer. Sites can upload historic audits.
Step 88.2.4. Adding Corrective Actions (Supplier Site)
Step 98.2.5. Reviewing Findings (Auditor)
Step 108.3. Information Management and 8.4. Audit Record
Inspection, audit, verification processOn the Sedex system risks will be flagged to a customer on the basis of each suppliers individual assessment answers. The responsibility will be with the customer to decide whether this will have an impact on the frequency of audits.
Type of assessment requiredThird-party audit is required,Second-party audit is required,First-party audit is required (self assessment)
Frequency of audits or assessmentsEvery 5 years,Every 2 years,Annual audits,Half yearly audits,Quarterly audits,Surprise audits,Other
Validity of certificateThe decisions of validity of audit certificate remain with the customer accepting the audit.
Processus d’obtention de la première vérification/certificationIt is not a requirement of Sedex membership that companies need to have an audit. However, the Sedex system allows audits to be shared with other Sedex members. Audits can be commissioned by the site or the customer. SMETA BPG may be used by any auditor, audit company or site, including those who are not Sedex members. It is also applicable to all sizes and types of employment site, including manufacturing sites, agricultural sites and service providers. This process describes how organisations can join Sedex http://www.sedexglobal.com/join-sedex/how-do-i-join/
Average duration of the full process to get verified/certified the first time - Less than 3 months
Average duration of the full process to get verified/certified the first time - Bw 3 and 6 months
Average duration of the full process to get verified/certified the first time - Bw 6 and 12 months
Average duration of the full process to get verified/certified the first time - More than12 months
Depends on factors
Average duration of inspection, audit, verification - 1-2 weeks
Average duration of inspection, audit, verification - 1-2 months
Average duration of inspection, audit, verification - More than 2 months
Requirement - Immediate actionSedex itself is code neutral and any organization can use Sedex as a platform for collecting ethical and responsible data. The central concept of Sedex is that any supplier of goods or services can register on an online system, complete a common questionnaire around Labour Standards, Health & Safety, Environment and Business Practices, upload all the relevant certifications and audits and share this with all their different customers. Acknowledging the wide range of opinion on how to interpret CSR data, Sedex enables its members to review their information based on their own standards. Best practice is for sites of employment to complete the Self Assessment Questionnaire (SAQ) and make it available to customers before they decide whether to commission an audit. The SAQ, which includes site profile information, should also be made available to the audit company to help plan the audit.
Requirement - Witin 1 yearMajor non compliance: A breach which represents a danger to workers /those on site; a material breach of a code requirement/law. A systematic breaking of a code requirement/law. Please note that the suggested significance of each issue, the recommended completion time scales and the verification methods are suggestions only and not rigidly set by Sedex.
Requirement - Witin 3 yearsMinor non compliance: An occasional or isolated problem; an issue which represents low risk to workers/those on site; A policy issue or misunderstanding where there is no evidence of a material breach. Please note that the suggested significance of each issue, the recommended completion time scales and the verification methods are suggestions only and not rigidly set by Sedex.
Requirement - Witin 5 yearsNot applicable.
RecomendationsSedex itself is code neutral and any organization can use Sedex as a platform for collecting ethical and responsible data. The central concept of Sedex is that any supplier of goods or services can register on an online system, complete a common questionnaire around Labour Standards, Health & Safety, Environment and Business Practices, upload all the relevant certifications and audits and share this with all their different customers. Acknowledging the wide range of opinion on how to interpret CSR data, Sedex enables its members to review their information based on their own standards.
Pass or failN/A
ScoringN/A
Risk-basedThe purpose built Sedex SAQ, created in consultation with Sedex members and expert stakeholders is available to members via the Sedex website. The Sedex SAQ consists of 4 key pillars - Labour Standards, Health & Safety, Environment, and Business Ethics. All four pillars, take into account legal requirements, international standards and good practice. The Sedex system uses the information given by the site of employment, within its SAQ, to feed into the Sedex Risk Assessment Tool. An overall risk score is created by combining inherent risk with the SAQ risk. The intelligence behind the tool is provided by global risk experts, Maplecroft. Completion of the SAQ before an audit will give employment sites detailed information on the issues auditors will be covering during a SMETA audit. By completing and reviewing their own SAQ, an employment site will be able to self-diagnose problem areas and to correct issues prior to an audit.
Traffic LightN/A
Corrective ActionsSMETA best practice guidance is used in conjunction with the SMETA Audit Report form and accompanying Corrective Action Plan Report (CAPR). The CAPR summarises the site audit findings and a corrective, and preventative action plan that both the auditor and the site manager believe is reasonable to ensure conformity with the ETI Base Code, Local Laws and additional audited requirements. After the initial audit, the form is used to re-record actions taken and to categorise the status of the non-compliances. For all non-compliances and especially those related to working hours or wages, audit team should identify the context of the issue, and its frequency, the number of people impacted and the department (s) concerned, both at the closing meeting and in the audit.
Major non-compliance
Minor non-compliance
Verification/certification costs - estimateSedex annual membership fee for B (supplier) members is £40.32 plus VAT per site.
Main factors of costNumber of production units
Responsible entity for certification costProducers / companies,Producers' associations,Traders and supply chain intermediaries,Intermediaries,Buyers and retailers
External audits costsNot applicable
External audits corrective actionsNot applicable
Implementation costs - estimatesDepends on turnover.
Responsible entity for implementaiton costProducers,Producers' associations,Traders and supply chain intermediaries,Intermediaries,Buyers and retailers
Membership fee - estimateSedex annual membership fee for B (supplier) members is £40.32 plus VAT. A (retailer) and AB (brand) members pay a one-off joining fee (ranging from £2,184 to £37,488) and an annual subscription (ranging from £1,584 to £30,888).
The standard initiative specifically targets some key
Target constituentSmall-scale producers and producers groups,Small and medium-sized enterprises,Large-scale enterprises,Internal – suppliers/facilities
DetailsThe central concept of Sedex is that any supplier of goods or services can register on an online system, complete a common questionnaire around Labour Standards, Health & Safety, Environment and Business Practices, upload all the relevant certifications and audits and share this with all their different customers.
Is the standard system accessible to any interested producer/supplier?
In terms of membership?Membership is required - against payment of a fee
Which party initiates the process of certification/verification?Anyone in the value chain can join and initiate the process
Who can join the initiative and use the standard / code?Membership of Sedex is open to any type of company at any stage of the value chain. Sedex offers 3 different types of membership. Before joining Sedex, the company first needs to determine which membership type is best for their organisation.
Who is initiating the process of applying the standard?Primary producer,Suppliers and intermediaries,Traders,Buyers and Retailers
Are there specific requirements / restrictions on who can apply for certification?
Description
The scheme participates in benchmarking process(es)
DescriptionSedex works closely with a varied cross-section of members, industry bodies, auditors and other stakeholders whose extensive global expertise in responsible supply chain management helps inform the content requirements of the system. Internal reviews and bechmarkings occur on an on-going basis, with a formal multi-stakeholder review and consultation of the Self-Assessment Questionnaire (SAQ) and SMETA Best Practice Guidance taking place periodically, every 2 years.
The scheme unilaterally recognizes other standards as partially or fully equivalent
DescriptionThe Sedex SAQ is designed to cover common international requirements across Labour Standards, Health & Safety, Business Ethics and Environmental Practices and to be easily shared between members. Many types of social audit are performed such as BSCI, WRAP, SA 8000, ICTI and all social audits can be uploaded onto Sedex. It lies with the individual member to decide what audit is acceptable to them, however Sedex developed SMETA BPG as a common best practice auditing methodology that could be easily shared. Sedex hopes by providing SMETA BPG publicly, companies will increasingly converge on one international audit protocol, helping to reduce duplication in ethical auditing, allowing both customer and supplier to concentrate on making improvements.
Standard documents
URL(s) where documents can be downloadedhttp://www.sedexglobal.com/wp-content/uploads/2014/03/Sedex-Articles-of-Association.pdf
ListSMETA publicly available Sedex Members Ethical Trade Audit (SMETA) has been developed by the Sedex Associate Auditor Group (AAG), through multi- stakeholder consultation, to provide a best practice reference framework for social auditing and reporting. It draws from practices defined by Sedex members and by the Global Social Compliance Programme (GSCP). - Sedex Members Ethical Trade Audit (SMETA) Best Practice Guidance (4-Pillar Version April 2012) - Sedex Members Ethical Trade Audit (SMETA) Report (Version 4.0 May 2012) - Sedex Members Ethical Trade Audit (SMETA) Coreective Action Plan Report (CAPR) (Version 4.0 May 2012) - Guide to Completing a SMETA Report - Guide to Completing a SMETA Corrective Action Plan Report SMETA support documents for Sedex The Sedex working groups have produced a series of documents which members may find useful when involved with SMETA audits. These are available to members in the ‘Resources’ section of the Sedex system. - SMETA documents in Chinese: Designed to help members to prepare for an audit - Guide to Social Systems Auditor Competencies: To assist members when selecting auditors based on defined competencies - Non – Compliance Guidance: A common approach to examples of non compliances, grading of severity, and suggested timeframes for correction. - Corrective Action Guidance: suggested possible corrective actions following a SMETA audit. - Guidance for assessing Labour Providers: A supplement which may be used when assessing working conditions of contractors’ employees such as warehouse staff or cleaning companies. - Draft Guidance for an assessment process of Environment and Business Ethics: A procedure for looking at the environmental and Business Ethics performance of a site as part of a SMETA audit.
Interpretation guidelines
URL(s) where documents can be downloaded
List
Frequency of standards revisionsAnnual,Every 2 years,Ad hoc basis
Standards setting and review processSedex and continuously collecting feedback on the systems, SAQ and tools. Major revisions take place, in consultation with members and expert stakeholders, at least every 2 years. SMETA Best Practice Guidance undergoes an annual review to ensure that it reflects changes in social auditing. This process includes feedback from stakeholders and to incorporate developments in social and environmental issues.
Inclusiveness of stakeholders in standards development and reviewInvitation only
General assemblySedex members
Management board / councilBoard of Directors, Management Team
Standard setting/review committeeAssociate Auditor Group
Dispute committeeBoard of Directors
Stakeholders council / forumSedex members and guests
Other technical committeesNA

Information last updated in the Standards Map database:

  • Sedex Global (Supplier Ethical Data Exchange) - September 2014